Organizing an event is a wonderful experience, but we know it comes with countless details to keep track of. Ticket sales, access control, finances, and audience data are all essential pieces of the puzzle — yet putting them together can often be time-consuming and exhausting.
That’s why we’ve renewed and expanded the reporting function in the Cooltix admin platform. We’ve created a single, central hub where all your data is right in front of you, clearly broken down, transparent, and always accessible — whether you need insights for a single event or for your entire account.
The system doesn’t just collect all the important information; it also puts full flexibility in your hands. Every report is searchable, filterable, and downloadable, so you can view exactly the data picture you need, whenever you need it. And if, beyond the wide range of built-in reports, you still require a fully custom, tailor-made report — you can request it easily, and we’ll create it for you.
This level of complexity is a huge advantage for event organizers, as you no longer need to hunt down data across multiple systems or spend hours editing spreadsheets just to get a clear overview of your performance. On one platform, you can track ticket sales, access control, finances, and audience behavior, enabling you to make decisions faster and with greater confidence. The better you know your data, the more certain you can be that you’re moving in the right direction — and that’s exactly the kind of security the new Cooltix reporting system provides.
So let’s take a look at the reports you’ll see instantly when selling your tickets through Cooltix!
These reports focus exclusively on the data of a given event. They are perfect for monitoring ticket sales, access control, and on-site sales live — or for evaluating the performance of a past event in detail. Behind every figure, you’ll see exactly what happened and when.
Sales-Focused Data
Sales overview: See performance by ticket type, venue, and sales channel — in real time or retrospectively.
On-site sales: Track exactly how many tickets you’ve sold on the spot.
Category breakdown: Get a clear picture of how each ticket category performed.
Access Control-Focused Data
Access overview: Real-time numbers of visitors admitted to the event.
User entries: A detailed list showing who entered, when, and how many times — so you always know everything is running smoothly.
These reports combine the data from multiple events, giving you a complete overview of your entire account’s performance in one place. They are an excellent tool for long-term analysis, identifying sales trends, and maintaining financial transparency. Perfect for when you need a quick, comprehensive picture of your overall operations.
Sales-Focused Data
Total account sales: All your event sales brought together in one clear report.
Sales breakdown by channel: Separate views of online and on-site sales.
Payment methods overview: Find out which payment options are the most popular.
All purchases: A full, detailed list of every transaction.
Reseller sales report: A transparent overview of partner or reseller transactions.
On-Site Sales Data
Total on-site sales: Your complete on-site revenue in a single report.
Breakdown by user: See exactly how much each team member sold at the venue.
Daily closures: Reports to support your on-site daily financial closing.
Access Control-Focused Data
Attendance habits: Accurate data showing what proportion of ticket buyers actually attended.
Check-ins by sales point: Track visitor flow per entrance.
Financial Data
Account balance: Instantly see the total payout awaiting you.
Event balance: Monitor revenues broken down by event.
Payouts: A detailed list of all transfers.
Platform fees: A clear report on system usage costs.
Audience Data
Audience insights: Get to know your visitors’ demographics and behavior, so you can deliver an even better event experience.
Even with all the built-in reports, you might still be missing a very specific one. No problem — we’ll create it for you! Our goal is to make your work as easy as possible and ensure you always have the exact data view that helps you the most.
If you have an idea or a special request, just let us know — we’ll be happy to build it for you. Fill out the form, and we’ll start processing your request right away.
The renewed Cooltix reporting system is not “just” a set of reports — it’s a daily companion that takes the burden of data collection and organization off your shoulders. Whether you want to track every detail of a single event or see the results of your entire year, all the data will be right where you need it most: in one place, clear and precise.
Try it out and enjoy the freedom of smoother, smarter event management!